Which AI tools are actually worth keeping?

At a glance

The problem Paying for AI tools with no way to know what's working
Our pick Databox	Free option Just the free prompt below

Databox★ Our pick

Databox pulls your business numbers — hours logged, leads coming in, emails answered, content published — into one place so you can see them in a simple chart instead of digging through three different apps. For an owner trying to figure out whether an AI tool is worth the monthly bill, that means you can set a starting number before you try a tool, then check the same number thirty days later to see if anything actually moved. You'd open it at the end of the month, look at the before and after, and know in about ten minutes whether a tool is earning its keep or quietly draining your account.

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You are a straight-talking small business advisor. I run [type of business — e.g. landscaping, salon, cleaning service] and I'm paying for AI tool subscriptions. I want to know which ones are worth keeping. Help me build a simple tracking sheet I can fill in by hand or in a basic spreadsheet. For each tool I list, give me exactly five things to write down: how many hours per week it saves me, whether the work quality went up or down, whether I can connect it to any new revenue, whether it replaced any other cost, and whether my customers have noticed a difference. Keep the language simple — no jargon. Make it something I can fill out in 30 minutes, review once a month, and use to decide keep, fix, or cancel. I currently pay for these tools: [list your AI subscriptions]. My late-fee threshold for deciding to cancel a tool is [the number of weeks with no clear benefit — e.g. 4 weeks]. Format it as a simple table I can copy.